Login to Complete an Application or to Access Judging Panel
MOSTEC Program Facilitator (Apply Now)
Program: MOSTEC (MIT Online Science, Technology, and Engineering Community )
Position: Program Facilitator (Remote, Part-Time ~8-15hr/wk)
Employment Timeline: Mid-May - Mid-January (~8 months)
The MIT Office of Engineering Outreach Programs (OEOP) in the School of Engineering boasts a 45+ year history of providing engaging and rigorous science and engineering education enrichment for over 360 middle and high school students a year from our local community and across the country. Our mission focuses on making science and engineering careers more accessible to students from under-served and underrepresented communities.
The Program Facilitators act as the main point of contact for MOSTEC program staff and facilitate communication among OFs and the MOSTEC Administrator and OEOP staff. The Program Facilitator provides a mature and positive influence for both staff and students and helps to foster a supportive, safe, and positive environment. Under the direction of the Program Administrator, the Program Facilitator works collaboratively to ensure that program participants and staff are meeting expectations and Institute guidelines for programs with minors. The Program Facilitator assists the Program Administrator and Program Assistants with the planning and implementation of program activities and events, providing both administrative and programmatic support. The Program Facilitator will assist in data collection and analysis. They will also assist with urgent and time-sensitive issues concerning students/staff as needed. The Program Facilitator provides mentorship and plays a critical role in the success of the overall experience for both students and staff.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Administrative and Programmatic
- Help foster a supportive, safe, and positive environment that builds a sense of community among program participants.
- Provide a mature influence and ensure that participants are meeting program expectations/processes and Institute guidelines for programs with minors.
- Mentor staff and students and provide advice about successfully navigating MOSTEC experience.
- Help implement student support and improvement plans and check-in with students around their progress.
- Lead or co-lead mandatory staff meetings, trainings, and assigned special events.
- Keep the MOSTEC Leadership team informed of key incidents within 24 hours of occurrence.
- Report urgent or sensitive student concerns immediately to Program Administrator. Assist with urgent matters concerning program participants as needed.
- Maintain regular communication with and reply in a timely fashion to correspondence from the Program Administrator
- Lead communication with and sharing of feedback to Online Facilitator
- Promptly identify and respond to students’ needs for information, especially in regards to student concerns.
- Complete pre-, mid-, and post-program evaluation surveys on program experience.
- Assist with managing and analyzing MOSTEC student and website data.
- Add blogs and content (ex. videos, articles, blog comments, webinar recordings, etc.) to site as needed. Keep a list of the content and other resources that you have shared on MOSTEC.
- Assist with planning and implementation of and participate in: Online trainings for staff , student orientations, community-building and networking events, webinars, college fair, and other program activities.
- Act as a main point of contact for MOSTEC staff. Provide staff and students with regular formal and informal program updates.
- Assist with creating and maintaining the files, tools, and processes necessary for implementing MOSTEC calendar and communicating with staff and students.
- In collaboration with the Program Administrator, create and communicate staff shifts and tasks.
- Draft and send regular written communications to staff and students.
- Create and maintain program rosters and spreadsheets for staff and students as needed, including course rosters, cluster rosters, master roster, and student engagement tracker.
- Assist with documentation and processing student documents.
- Provide clerical support, including filing, mailings, and ordering.
- Assist with the planning and implementation of programmatic activities, including courses, staff trainings, workshops, webinars, game nights, and special events.
- Assist with supervising students and reviewing their blog posts and comments.
- Prompt regular attendance checks and ensure safety of students and staff throughout the program.
- Establish a rapport and personal connection with staff and students.
- In collaboration with other MOSTEC staff, plan and implement social, educational and recreational activities and special events.
- Develop and maintain effective working relationships with students, staff, volunteers, community partners, and guests.
Perform other duties as assigned
QUALIFICATIONS AND SKILLS:
- Two years college-level coursework; upperclassmen and recent graduates preferred.
- Ability to work 8-12 hours per week for entire term of employment. Other MIT employment may impact eligibility for the job due to potential conflicts.
- Must be available to work shifts on weekends and on evenings.
- Strong desire to mentor and lead. Leadership/Mentoring experience preferred.
- Ability to maintain confidential information and high level of professionalism.
- Strong interpersonal and communication skills.
- Self-motivated and willing to take on additional responsibilities as needed.
- Solution-oriented and flexible.
- Strong attention to details and organizational skills.
- Strong knowledge of GoogleSuite, Microsoft Office tools (Excel, Word, etc.) and Slack.
- Candidates with previous experience working in OEOP programs are encouraged to apply.
- Position requires satisfactory completion of background check.
The MIT Office of Engineering Outreach Programs adheres to MIT’s nondiscrimination policy: the Massachusetts Institute of Technology is committed to the principle of equal opportunity in education and employment. The Institute prohibits discrimination against individuals on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, disability, age, genetic information, veteran status, or national or ethnic origin in the administration of its educational policies, admissions policies, employment policies, scholarship and loan programs, and other Institute administered programs and activities; the Institute may, however, favor US citizens or residents in admissions and financial aid. *
* To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.